Know Before You Go
Get the final details you need before Conference.
The Welcome Center
The Welcome Center, located near the Registration area, can help you find your way around the Fort Worth Convention Center. They can also answer just about any question you have.
The HRSouthwest Welcome Center can assist you with local dining options.
- Need a Bandaid?
We’ve got one, as well as other first aid supplies, feminine products, and safety pins.
- Want to find people to dine with?
Sign up for a “Meet & Eat”. The Welcome Center will match you with other attendees for dinner.
- Time to kill?
Stop by to chat! Our friendly volunteers are there to help you feel comfortable and ensure that your Conference experience is as enjoyable as possible.
- What are the future dates of The HRSouthwest Conference?
- What is the appropriate attire for The Conference?
- Where is The Conference held?
- Who should attend The Conference?
- Can I bring children to The Conference?
- What is the cost to attend The Conference?
- Who can I contact with questions regarding registration?
- What does the registration fee include?
- Are there discounted registrations available for students?
- What is the deadline to pre-register for The Conference?
- How can registration payments be made?
- Will my contact information be shared with others?
- I can only attend part of The Conference. Can someone else attend the rest of The Conference in my place?
- I have an emergency or found out at the last minute that I cannot attend Conference. What do I do?
- What are the rules regarding cancellation of a registration?
- Can I be denied registration/entrance into The Conference for any reason?
- I live outside of the U.S. Do I need a visa to attend The Conference?
Travel & Lodging Questions
- How do I make reservations for lodging?
- Are there special rates available for air travel or car rental?
- How far is the Convention Center from the airport?
- I was unable to attend a specific educational session. How can I get one of the speakers’ handouts?
- Can I go to any educational session I want? Is pre-registration required?
- How do I receive HRCI credit for the sessions I attend?
- When will session times be announced?
- I’d like to plan out a personalized schedule of educational sessions before I arrive. Is there a tool available to help with that?
- How will I know which room an educational session will take place?
- I’m interested in speaking at HRSouthwest. How do I submit a proposal?
When You Arrive Questions
- Where do I pick up my badge?
- Is there internet access available at the Fort Worth Convention Center?
- Is there a business center available at the Fort Worth Convention Center?
- How do I qualify for/enter the prize drawings?
- I heard about the Silent Auction. Where is it, what items are available and who does it benefit?
Sponsors & Exhibitors Questions
- How do I register to be an Exhibitor?
- How do I become a Sponsor?
- I’m a current exhibitor and I don’t know what to do next.
What are the future dates of The HRSouthwest Conference?
Oct 1 – 4, 2017
Oct 14 – 17, 2018
Oct 27 – 30, 2019
Oct 4 – 7, 2020
What is the appropriate attire for The Conference?
Business casual attire is suggested for all events during The Conference. Dressing in layers or a sweater/light jacket is recommended during the day. The meeting rooms can get chilly.
Where is The Conference held?
The Conference takes place at the Fort Worth Convention Center, 1201 Houston St, Fort Worth, TX 76102.
Who should attend The HRSouthwest Conference?
The Conference is designed to provide world-class SHRM- and HRCI-approved educational opportunities, dynamic networking events and a robust Marketplace of HR-related solution providers. Individuals who are involved in the creation, management and/or implementation of human resource-related policy and practices should attend. Educational sessions are tailored to all professional levels, for those new to the HR field to those in senior-level executive roles. Speakers include national, regional and local experts on a wide variety of topics.
Can I bring children to The Conference?
As an educational event designed for human resource professionals, children are not permitted.
What is the cost to attend The Conference?
Conference rates vary by membership type and date of registration. Please visit the Rates & Registration page for more information on the rates currently offered.
Who can I contact with questions regarding registration?
Contact firstname.lastname@example.org or 214.631.7476 x225.
What does the registration fee include?
The Full Conference Registration includes access to:
- All educational sessions (excluding pre-conference workshops which require separate registration)
- Marketplace during published hours
- Welcome reception on Monday
- Closing reception on Tuesday
- Breaks and lunches in the Marketplace on Monday and Tuesday
- Admission to keynote sessions on Monday and Wednesday
- Unlimited networking opportunities with nearly 2,000 human resource professionals
Are there discounted registrations available for students?
Yes, eligible students may register to attend the full Conference at a rate of only $200. Applications may also be submitted for a sponsored registration which covers that rate. Applications are limited and on a first-come, first-served basis. See the Student Registration page for more information.
What is the deadline to pre-register?
Saturday, Oct. 15, 2016 is the last day to pre-register online with a credit card. Checks will not be accepted after Friday, Oct. 7, 2016. On-site registration is available for a higher fee. Please see Rates & Registration page for more information.
How can registration payments be made?
We accept American Express, Visa and MasterCard , as well as checks up until Friday, Oct. 7, 2016. To pay by check, please make your check payable to “The HRSouthwest Conference” and mail it with your completed registration form to: The HRSouthwest Conference, 5001 LBJ Fwy Ste 800, Dallas, TX 75244. Download our W-9.
To pay by credit card, please register online or mail your completed registration form, including credit card information, to the address above or fax to 214.631.4533. A confirmation receipt will be provided to you by email.
Will my contact information be shared with others?
General attendee information may be shared with our sponsors and exhibitors. You may opt out of this when you register for The Conference (see registration form).
I can only attend part of The Conference. Can someone else attend the rest of The Conference in my place?
Partial transfers are not permitted. You may, however, transfer the entire registration to another individual. See our Transfer Policy on the Rates & Registration page for details. The use of a registered attendee’s conference badge by another individual is strictly prohibited.
I have an emergency or found out at the last minute that I cannot attend Conference. What do I do?
We understand that unforeseeable circumstances and emergencies do occur. Registrants must submit cancellations in writing email@example.com. A cancellation fee will be incurred and all cancellation policies will apply.
Registrations may also be transferred in full to another individual and must be in writing; however, higher registration fees will apply if membership status is different. Transfer requests must be sent to firstname.lastname@example.org in writing or faxed to 214.631.4533 and will incur a $50 administrative fee. Transfer request letters must be from the original registrant (on company letterhead for transfers handled on-site at the Registration desk). Registrations will not be transferred from one year to the next.
What are the rules regarding cancellation of a registration?
All Cancellations & Transfers must be submitted via email or by mail to The HRSouthwest Conference (5001 LBJ Fwy, Ste 800, Dallas, TX 75244) and incur an administrative fee:
All cancellations will be assessed a $75 administrative fee.
- Received on or before August 12, 2016, 100% refund (less administrative fee).
- Received on or before September 16, 2016, refund of 50% (less administrative fee).
- After September 16, 2016, no refund is available.
Refunds are paid to original payor via original method of payment.
Can I be denied registration/entrance into The Conference for any reason?
The HRSouthwest Conference reserves the right to deny registration to any individual or entity for any reason, at The Conference’s sole discretion. It is required for all attendees and participants to present a photo ID to claim their badge on-site. No exceptions will be made.
I live outside of the U.S. Do I need a visa to attend The Conference?
There are a few countries that require a visa for entry into the U.S. We recommend checking in advance with your country’s local U.S. consulate.
Travel & Lodging Answers
How do I make hotel reservations?
A limited number of rooms have been set aside at a special rate at the Omni Fort Worth Hotel (headquarter hotel), Courtyard Fort Worth Downtown/Blackstone Hotel, Embassy Suites Downtown Fort Worth Hotel, Hilton Fort Worth and Sheraton Fort Worth Hotel and Spa. Reservations must be made through the official housing bureau, Wyndham Jade, online or by calling (877) 212-6909 from within the U.S. or +1 972.349.5847 from outside the U.S. Deadline to reserve at The Conference rate is September 26, 2016 or until the room block is full.
Are there special rates available for air travel or car rental?
Special discounts have been arranged with Delta and United Airlines as well as Avis car rentals.
How far is the Convention Center from the airport?
The Fort Worth Convention Center is located in Downtown Fort Worth near US I-35W at Lancaster Street, exit 15A. Distance is approximately 25 miles from D/FW International Airport-DFW (approximately US $45 by taxi) and approximately 38 miles from Dallas Love Field Airport-DAL (approximately US $75 by taxi). Discounted shuttle fares are available.
I was unable to attend a specific educational session. How can I get one of the speakers’ handouts?
We request that speakers upload their handouts for attendee access prior to the event. In addition, a select number of sessions will be recorded and available for download following The Conference on the Online Learning Center (separate purchase required).
There is also a table set up onsite, outside Room 101, for extra educational session handouts when they are available. Handouts are not available for all sessions as speakers may choose not to provide them. More information coming soon on how to download presentations after The Conference.
Can I go to any educational sessions I want? Is pre-registration required?
You are free to attend any of sessions listed in the Conference Program, unless otherwise noted. No pre-registration or RSVP is required.
How do I receive HRCI and/or SHRM credit for the sessions I attend?
A form to track sessions attended/hours is provided to attendees in the Conference Program that you receive at the Registration desk. In order to receive credit for your hours, information must be submitted in accordance with the guidelines of the accrediting bodies.
When will session times be announced?
Session times are announced when registration opens. Information specific to educational session topics will be available in June.
I’d like to plan out the educational sessions before I arrive. Is there a tool available to help with that?
Yes, this is available on the official HRSWC mobile app available in the App Store and Google Play. The 2016 event will be available approximately 30 days prior to the start of The Conference.
How will I know which room an educational session will take place?
The Conference Program and mobile app include that information.
I’m interested in speaking at HRSWC. How do I submit a proposal?
All speaking proposals must be submitted via The HRSouthwest Speaker Portal. If you are interested in submitting for 2017, please click here.
When You Arrive Answers
Where do I pick up my badge?
You may pick up your badge and conference bag at the Registration desk during open registration hours. For security purposes, a valid photo ID is required in order to pick up a badge. No exceptions will be made.
Is there internet access available at the Fort Worth Convention Center?
The Fort Worth Convention Center offers free Wi-Fi access for the public in the lobby areas only. Expanded access is available for a fee.
Where is the Business Center at the Fort Worth Convention Center?
The Business Center is available in the Hub during posted hours. It includes complimentary computer stations with internet access, printer, fax and copying services.
How do I qualify for/enter the prize drawings?
You must be present to win any of the Super Prize Drawings and the Grand Prize. The rules for entry and announcement times for these drawings are listed in your Conference Program. You may not have to be present to win the individual exhibitor prizes.
All Silent Auction winning bidders and exhibitor prize giveaways will be posted on the prize board in the Registration area.
I hear there’s a Silent Auction at The Conference. Where is it, what items are available and who does it benefit?
Each year, the Silent Auction showcases many exciting items available for bid, ranging from sports and entertainment tickets, dining and retail gift certificates, jewelry, electronics, training session certificates, memorabilia and much more. The Silent Auction is located in the center of the Marketplace and all proceeds benefit the Excellence in Education Student Scholarship Fund. To donate an item for the Silent Auction, please visit the Silent Auction page.
Sponsors & Exhibitors Answers
How do I register to be an Exhibitor?
Applications are accepted on a first come, first served basis, with first right of renewal and priority booth selection reserved for the previous year’s sponsors and exhibitors. Visit the Exhibitors page to apply for a booth.
How do I become a Sponsor? What are the benefits?
Conference sponsors receive a wide array of benefits and recognition including complimentary booth space, acknowledgment in pre-conference marketing materials and industry publications, on-site signage, and much more. Sponsorship packages are designed to accommodate many different budget levels and can be customized to help you achieve your specific marketing goals. Read more about Sponsorship opportunities here, or contact Nann Philips, CMP, CMM, at email@example.com or 214.631.7476 x 222.
I’m a current exhibitor and I don’t know what to do next.
You’re in the right place. Helpful information is provided in the Exhibitor Service Center. If you don’t find what you’re looking for, please contact us at firstname.lastname@example.org.
Get Involved Answers
How can I volunteer to help out at The Conference?
The HRSouthwest Conference is supported and organized by an all-volunteer Board of Directors and committee volunteers, all of whom are HR professionals or suppliers to the industry. Volunteer selections are made in December/January for the following year’s event. To be eligible, you must be a member in good standing of any Texas SHRM Chapter. Visit our Volunteer Information page to submit your volunteer interest form.
Have Additional Questions?
Contact us at email@example.com if you need more information