• Fort Worth Convention Center
  • 10.14.18 - 10.17.18

Exhibitor Important Advisory

Exhibitors: Beware of Misleading Fair Guide / Expo Guide Advertising Scam

Important Advisory

The HRSouthwest Conference is not associated with ListGalaxy, Web Datachampions or eData Scholars.


The HRSouthwest Conference warns exhibitors to exercise caution when responding to solicitations from unofficial contractors offering services for the show.

Each year just prior to The Conference, unofficial contractors target show exhibitors with email and faxes in attempt to solicit orders for show services (i.e., audio-visual, carpet, shipping, etc.). Some of these solicitations may bear The HRSouthwest name and/or logo with the intent of confusing or misleading exhibitors into thinking that the contractors sending them are associated with The Conference. Exhibitors are asked to please report misleading or deceptive solicitations they may receive from unofficial contractors to The HRSouthwest Conference Management.

The HRSouthwest Conference maintains a list of Official HRSouthwest Conference Vendors. Exhibitors are not required to use Official HRSouthwest Conference Vendors, but please be aware that outside contractors must be approved by Conference Management and may require exhibitors to pay additional costs. Exhibitors may also incur other financial obligations in the event their designated contractors fail to perform.

If you have any questions or concerns about offers you may have received from vendors, please feel free to contact us at 214.631.7476 x 222 or exhibitors@hrsouthwest.com.


“Fair Guide/Expo Guide”
Construct Data Verlag AG of Austria, Commercial Online Manuals S de RL de CV of Mexico and similar companies are apparently continuing to target exhibitors of The HRSouthwest Conference (HRSWC). They offer advertising space on their Fair Guide and/or Expo Guide websites, using a form which resembles an organizer’s free catalog listing service, inviting exhibitors to sign and return the form for an entry in an on-line directory. However, exhibitors who sign and return the form are then bound to a non-terminable agreement at significant cost for a period of at least three years and automatically renewing thereafter at the same cost, unless canceled by registered letter within the appropriate period.

Please note that The HRSouthwest Conference has NO relationship with Construct Data Verlag AG, Commercial Online Manuals S de RL de CV, Fair Guide, Expo Guide nor any of their many other brands, and they have no right to use HRSWC’s show names and brands on information they send out to exhibitors. If you receive a document from Construct Data Verlag AG, Commercial Online Manuals S de RL de CV or a similar organization which uses our name or the name of our events and which offers advertising space on the Fair Guide website (www.fairguide.com) or Expo Guide website (www.expo-guide.com), please do not sign the form unless you have carefully read and understood the all of the terms contained in the small print.

Beware of “Housing Poachers”

As you make arrangements to attend The HRSouthwest Conference, please be aware of “housing poachers”. They may contact you by phone, fax, or e-mail offering a “deal” on your hotel accommodations. They may claim to represent “convention housing” but their intent is to mislead you into thinking their offer is made on behalf of The HRSouthwest Conference. It is not. While some of these offers may be sound appealing, the companies typically require non-refundable pre-paid reservations, and you might be moved to another hotel without prior notice. Reservations booked through any unauthorized third-party company are not protected if there is an issue with the reservation or when you arrive at check-in. This deceptive practice directly impacts our ability to keep hotel and registration rates affordable for all of our Conference delegates.

All hotel accommodations are managed exclusively by The HRSouthwest Conference Housing Bureau, in partnership with Wyndham-Jade Convention Services. Official Conference hotels are the Omni Fort Worth, Hilton Fort Worth, Sheraton Fort Worth, Embassy Suites Downtown Fort Worth Hotel and Courtyard Fort Worth Downtown/Blackstone. Reservations can be made online or by phone using the links provided on this page.

If you receive any suspicious inquiries regarding your housing you wish to report, or have other questions or concerns, please contact us at (214) 631-7476 x 225 or attendees@hrsouthwest.com.

To learn more about how to avoid misleading or misrepresented third party offers, please visit the International Association of Exhibitions and Events’ website.

Return to the Exhibitor Service Center.

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