• Fort Worth Convention Center
  • 10.4.20 - 10.7.20

FAQ

FAQ

Frequently Asked Questions

General Questions

Registration Questions

Education Questions

When You Arrive Questions

Sponsors & Exhibitors Questions

Get Involved

General Answers


Where is The HRSouthwest Conference held?
The conference takes place at the Fort Worth Convention Center, 1201 Houston St, Fort Worth, TX 76102.

What is appropriate attire?
Business casual is suggested for all events during the conference. Dressing in layers and bringing a sweater or light jacket is recommended. The meeting rooms can get chilly.

Who should attend?
The conference is designed to provide world-class SHRM and HRCI approved education, dynamic networking events and a robust Marketplace of HR-related solution providers. Individuals who are involved in the creation, management and/or implementation of human resource-related policy and practices should attend. Educational sessions are tailored to all professional levels, for those new to the HR field to those in senior-level executive roles. Speakers include national, regional and local experts on a wide variety of topics.

Can I bring children to the conference?
Children are not permitted.

I live outside of the U.S. Do I need a visa to attend the conference?
There are a few countries that require a visa for entry into the U.S. We recommend checking in advance with your country’s local U.S. consulate. We do not provide letters confirming proof of attendance.

Can I bring my service animal?
Yes, as long as the animal is any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual or other mental disability. Other species of animals, whether wild or domestic, trained or untrained, are not considered service animals.

What are the future dates of The HRSouthwest Conference?
The conference will be held at the Fort Worth Convention Center

October 10 – 13, 2021

October 16 – 19, 2022

October 15 – 18, 2023

October 13 – 16, 2024

October 12 – 15, 2025

Registration


What are registration costs?
Conference rates vary by HR association membership type and date of registration. Please visit the Rates & Registration page for more information on the rates currently offered.

Who can I contact with questions regarding registration?
Contact attendees@hrsouthwest.com or contact Beth Roach, Manager of Member & Attendee Relations at 469.283.6966.

What is included in my full-conference registration?

  • Keynote general sessions, concurrent education sessions and Knowledge Hub sessions beginning on Monday, October 5. This excludes pre-conference workshops beginning on Sunday, October 4. Pre-conference workshops require separate registration and additional fees.
  • Marketplace exhibit hall access during published hours
  • HR Professionals Kick Off Mixer and transportation if applicable. This event is open to HR practitioners only
  • Monday and Tuesday evening receptions, coffee breaks and lunch

What is NOT included in my full-conference registration? Pre-Conference Workshops are NOT INCLUDED in your full-conference registration. The conference officially begins on Monday, October 5 with early morning sessions. Pre-conference workshops are held on Sunday, October 4 and require additional registration.

Are there discounts available for students?
Yes, eligible students receive the full-conference rate of only $200. Applications may also be submitted for a sponsored registration which covers that rate. Applications are limited and on a first-come, first-served basis.

What is the deadline to pre-register?
Registrations can be submitted online through October 07, 2020.  Checks will not be accepted after Thursday, September 24,202.

Please see Rates & Registration page for more information.

How can registration payments be made?
We accept American Express, MasterCard and Visa. Checks can be sent if received by Thursday, September 4, 2020. No checks will be accepted after the 4th.

To pay by credit card, please register online. A confirmation receipt will be provided via email after you complete your registration.

To pay by check, please print your email acknowledgement and mail along with your payment. Check payments must be received in accordance with the Terms of Payment in order to confirm your registration.

Make checks payable to:
THE HRSOUTHWEST CONFERENCE

MAIL TO:
The HRSouthwest Conference
Attn: Attendee Registration
5001 LBJ Freeway Ste 800
Dallas, TX 75244

Visit the Contact Us page to download a W-9 form.

Will my contact information be shared with others?
General attendee information may be shared with our sponsors and exhibitors. You may opt out of sharing your email address when prompted during the online registration process.

I can only attend part of the conference. Can someone else attend the rest of the event in my place?
Partial transfers are not permitted. You may, however, transfer the entire registration to another individual. See our Transfer Policy on the Rates & Registration page for details. The use of a registered attendee’s conference badge by another individual is strictly prohibited.

I have an emergency or found out at the last minute that I cannot attend the conference. What do I do?
We understand that unforeseeable circumstances and emergencies do occur. Registrants must submit cancellations in writing. Send your communication to attendees@hrsouthwest.com. A cancellation fee will be incurred and all cancellation policies will apply.

Your registration may also be transferred in full to another individual. However, higher registration fees apply if their membership status is different. Transfer requests must be sent in writing to attendees@hrsouthwest.com or faxed to 214.631.4533 and will incur a $50 administrative fee. Transfer request letters must be from the original registrant and on company letterhead.  This holds true for transfers handled on-site at the registration desk as well. Registrations will not be transferred from one year to the next.

What are the rules regarding cancellation of a registration?
All cancellations or transfers must be submitted in writing ( via email OK) or by mail to The HRSouthwest Conference (5001 LBJ Fwy, Ste 800, Dallas, TX 75244). All cancellations and/or transfers will incur an administrative fee:

All cancellations will be assessed a $75 administrative fee. Please see the cancellation schedule below:

  • Cancellations received on or before Tuesday, August 4, 2020 receive a 100% refund (less the administrative fee).
  • Cancellations received on or before Friday, September 4, 2020, receive a 50% refund (less administrative fee).
  • After September 4, 2020, no refunds are available.

Refunds are paid to original payer via original method of payment.

Can I be denied registration/entrance into the conference for any reason?
The HRSouthwest Conference reserves the right, at our sole discretion to deny registration or entrance to any individual or entity for any reason.

I live outside of the U.S. Do I need a visa to attend the conference?
There are a few countries that require a visa for entry into the U.S. We recommend checking in advance with your country’s local U.S. consulate. We do not provide letters confirming proof of attendance.

Education


I was unable to attend a specific education session. How can I get the speakers’ handouts?
If the speaker has made handouts available, they will be in the mobile app when you arrive onsite. You can download the information at any time. In addition, all sessions are recorded and available for download within weeks following the conference. As a conference attendee, you can purchase access to the Online Learning Center for a reduced rate. The Online

Handouts are not available for all sessions as speakers may choose not to provide them. More information will be available on how to download presentations before and after the conference.

Can I go to any education sessions I want? Is pre-registration required?
You are free to attend any of the education sessions held Monday through Wednesday, October 5 – 7. Pre-registration is not available and seats are first come, first served.

PLEASE NOTE Additional fees and registration are required to attend pre-conference workshops, held on Sunday, October 4.

How do I receive HRCI and/or SHRM credit for the sessions I attend?

At the end of the conference survey, you will receive information on submitting your session attendance for credit.  In order to receive credit for your hours, you must fill out the survey and then information must be submitted in accordance with the guidelines of the accrediting bodies.

When will session times be announced?
Information specific to education session topics will be available in June.

I’d like to plan out my education schedule before I arrive. Is there a tool available to help with that?
Yes, this is available on the official HRSouthwest Conference mobile app downloadable from mobile app stores. The event app will be available approximately 30 days prior to the start of the conference.

How will I know which room an education session is held?
The official conference mobile app will include that information.

I’m interested in speaking at The HRSouthwest Conference. How do I submit a proposal?
If you are interested in submitting a proposal to speak, please click here for submission window status.

When You Arrive


Where do I pick up my badge?
You may pick up your badge and conference bag at the registration desk during open registration hours.

Is there internet access available at the Fort Worth Convention Center?
Yes.  Complimentary internet access in the Fort Worth Convention Center is available for conference attendees.  Login details will be available onsite.

Where is the Business Center at the Fort Worth Convention Center?
The Convention Center does not have a business center.  If you need something printed, Fed Ex is available within walking distance of the center.

I hear there’s a Silent Auction at the conference. Where is it, what items are available and who does it benefit?
Each year, the Silent Auction showcases many exciting items available for bid, ranging from sports and entertainment tickets, dining and retail gift certificates, jewelry, electronics, training session certificates, memorabilia and much more. The Silent Auction is located in the Marketplace and all proceeds benefit the Excellence in Education Student Scholarship Fund.

Sponsors & Exhibitors


How do I register to be an Exhibitor?
Visit the Exhibitors page to secure your booth.

How do I become a Sponsor? What are the benefits?
Conference sponsors receive a wide array of benefits and recognition including complimentary booth space, acknowledgment in pre-conference marketing materials, onsite signage, and much more. Sponsorship packages are designed to accommodate many different budget levels and can be customized to help you achieve your specific marketing goals. Read more about sponsorship opportunities here, or contact Brad Shanklin at sponsors@hrsouthwest.com

Get Involved


How can I volunteer to help out at the conference?
The HRSouthwest Conference is supported by an all-volunteer Board of Directors and committee volunteers, all of whom are HR professionals or suppliers to the industry. Volunteer selections are made in December for the following year’s event. To be eligible, you must be a member in good standing of any Texas SHRM Chapter. Visit our Volunteer Information page to submit your volunteer interest form.

Have Additional Questions?


Contact us at info@hrsouthwest.com if you need more information

Thank you 2019 Sponsors

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